TOWN OF NORTH HAMPTON, NEW HAMPSHIRE
SELECT BOARD MEETING
AGENDA
APRIL 6, 2015 7:00PM
NORTH HAMPTON TOWN HALL
231 ATLANTIC AVENUE
1. Non-Public Session Pursuant to RSA 91-A:3, I(a) – 6:00 PM
2. Call to Order
3. First Public Comment Session
Public Comment is an opportunity for residents to ask questions, request information and make comments on issues facing the Town. Individuals ordinarily will be given not more than three (3) minutes to speak, and people who have already spoken will be asked to wait until everyone has had the chance to speak once. The total time devoted to this agenda item is fifteen (15) minutes. Individuals who are not able to speak will be given first opportunity to speak during the Second Public Comment Session at the end of the Meeting.
4. Consent Calendar
4.1 Payroll Manifest of03/26/2015: $ 51,548.68
4.2 Payroll Manifest of 04/02/2015: $151,769.69
4.3 Accounts Payable Manifest ofMarch 26, 2015: $991,557.18
5. Communications to the Select Board
5.1 Correspondence from State of New Hampshire Department of Revenue Administration
6. Report of the Town Administrator
7. New Business
7.1 Meet with Representatives of Melanson & Heath to discuss Financial Statements for FY 2014;
7.2Consider and Ratify Financial Policies, including, without limitation:
7.2.1 Investment Policy;
7.2.2 Fraud Policy;
7.2.3 Credit Card Policy;
7.2.4 Information Security Policy;
7.2.5 Deposit Policy;
7.2.6 Fund Balance Ordinance;
7.2.7 Employee Email, Internet and Computer Use Policy;
7.2.8 Internal Control Policy;
7.2.9 Delegation of Duties by Treasurer to Finance Department;
7.2.10 Regulations Governing Delegation;
7.2.11 Delegation of Deposit Authority by Treasurer;
7.3 Draw Names for the Municipal Facilities Committee;
7.4 Discussion with Representatives from NHPBA Regarding Retention Bonuses;
7.5 Consideration of 2015 Irrigation Contract for North Hill Common;
7.6 Review of RFP for Library Roof.
8. Any Other Item that may legally come before the Board
The Board reserves the right to take action on any item relative to the prudential administration of the Town’s affairs which circumstances may require.
9. Second Public Comment Session
See Item 2, above.
10. Approval of Minutes of Previous Meetings
10.1Select Board Minutes of March 19, 2015
10.2 Select Board Minutes of March 23, 2015
Regular Meetings of the Select Board shall end at 9PM, unless voted to continue by a majority of the Select Board. Any items not taken up shall be automatically placed on the next regularly scheduled Select Board meeting agenda.
NORTH HAMPTON SELECT BOARD
VISITOR ORIENTATION TO MEETING
Welcome to this evening’s regularly scheduled meeting of the North Hampton Select Board. If you wish to be heard by the board, it may allow visitor participation at the time an issue of specific interest is being addressed. If you wish to address the Board, you should wait until the Chair recognizes you and you must speak from the podium. You should state your name and address for the record. Please note that comments will be limited to three minutes. Please be aware that all meetings are broadcast on local television.
At the end of the agenda, the Board provides an opportunity for visitors to address the Board on topics not on the agenda. Visitors shall state their name and address prior to addressing the Board. Public comments shall be limited to three (3) minutes per person and fifteen minutes (15) total. Following such comments the Chair may place the matter on a future agenda, or refer the matter to the Town Administrator for investigation, report or to take such action as may be appropriate. Please be aware, that due to State law, the Select Board cannot discuss personnel matters during this time.Visitors should not expect a Board response to their comments or questions.
The Board’s goal for the conduct of its meeting is to accomplish its work within a qualitative period respecting the participation of visitors as well as all others who contribute to the effectiveness of its meetings. Board meetings will not last past 9PM, unless approved by a majority of the Board.
You will note several agenda items listed “CONSENT CALENDAR”. These items will not be discussed unless any one member of the Board requests their removal from the “CONSENT CALENDAR”. The Board will previously have received information or reports on these topics.
The Select Board will meet in regular session on the second and fourth Monday of the month with special meetings, as necessary.
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